Privacy Policy
Privacy Policy
Ventrix Group Limited
1. Introduction
Ventrix Group Limited (“Ventrix”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with us, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
Ventrix Group Limited is a specialist technology recruitment consultancy providing talent solutions across niche areas including Enterprise Asset Management (EAM), Enterprise Resource Planning (ERP), and the wider technology landscape.
If you have any questions about this Privacy Policy or how we handle your data, please contact us at:
📧 hello@ventrixgroup.co.uk
3. What Information We Collect
We may collect and process the following types of personal data:
Candidates
- Name, contact details (email, phone number, address)
- CV information (employment history, education, skills)
- Identification documents (where required)
- Right to work documentation
- Salary expectations and preferences
- References and interview feedback
Clients & Business Contacts
- Name, job title, company details
- Contact information (email, phone number)
- Communication records
Website Users
- IP address and browser type
- Usage data via cookies (see Section 10)
4. How We Collect Your Data
We collect personal data through:
- Direct applications (e.g. submitting your CV)
- Email, phone, or in-person communication
- Our website and online forms
- Professional networking platforms (e.g. LinkedIn)
- Referrals and publicly available sources
5. How We Use Your Information
We use your personal data to:
- Provide recruitment services and match candidates with opportunities
- Communicate with you regarding roles, applications, or services
- Verify your identity and right to work
- Improve our services and website
- Comply with legal and regulatory obligations
6. Legal Basis for Processing
We process your data under the following lawful bases:
- Consent – where you have given clear permission
- Legitimate Interests – to provide recruitment services and business operations
- Legal Obligation – to comply with applicable laws
- Contractual Necessity – where processing is required for a contract
7. Data Sharing
We may share your personal data with:
- Prospective employers and clients
- Third-party service providers (e.g. IT systems, background checks)
- Legal or regulatory authorities where required
We ensure all third parties respect the security of your data and process it in accordance with the law.
8. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes we collected it for, including satisfying legal, accounting, or reporting requirements.
Typically:
- Candidate data is retained for up to 2 years after last contact
- Client data is retained for the duration of the business relationship and beyond where required
9. Data Security
We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, misuse, or disclosure.
10. Cookies
Our website may use cookies to enhance user experience and analyse website traffic. You can control cookie settings through your browser.
11. Your Rights
Under data protection law, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing
- Request data portability
- Withdraw consent at any time
To exercise your rights, please contact us at hello@ventrixgroup.co.uk.
12. Third-Party Links
Our website may contain links to external sites. We are not responsible for the privacy practices of those websites.
13. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.
14. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact:
Last updated: April 2026